The project "OPTO-Démat" by EDI-Optique
* Jean-Christophe Leroy, Director of Programs, of the EDI Optique Association sheds light on the "OPTO-Demat" project related to the dematerialisation of invoices within our sector.
OPTO-Démat project status
The OPTO-Démat project started in 2012. Its purpose is to suppress paper invoices between all players in the optical sector. For that, it is essential to respect precise rules of the dematerialization tax of the invoices. EDI-Optique has developed a technical solution in order to widely deploy the dematerialization of invoices between suppliers and opticians, but also for all other actors in the sector. This solution perfectly meets all the requirements of tax dematerialization.
The technical solution has been designed, tested and implemented for pilots, and is now ready for deployment. Over the last two years, a dozen suppliers have passed all the tests and can now easily transmit dematerialized invoices.
The solution is based on a standard defined by EDI-Optique. Thus all suppliers, regardless of their internal IT are able to create, sign and deposit dematerialized invoices in the same way.
To receive dematerialized invoices, simply open an EDI-Optique-approved electronic safe. Two security vendors, Cegedim and ICDSC, have been selected.
Originality of the project
The OPTO-Démat project led by EDI-Optique is a sector project. It aims to provide a uniform solution for all providers and opticians. It avoids an optician is faced with multiple solutions depending on its suppliers and over time.
This is the first time that a dematerialization project adopts a sector approach. Optics is the first retail sector to want to largely dematerialize invoices for all stakeholders.
The OPTO-Démat project has received support from the Directorate General of Finance and the Ministry of the Economy, Industry and Digital.
What is a dematerialized invoice ?
The dematerialized invoice is the electronic invoice which constitutes for the administration an invoice original. Only the dematerialization recognized fiscally makes it possible to get rid of the paper and thus to envisage a reduction of the costs.
How does an optician work ?
The operation for an optician is ultra simplified; opening an electronic safe in one of the approved solutions is enough for the store's suppliers to deposit invoices in the electronic safe.
A vault directory is automatically updated and vendors are notified of changes.
The optician who no longer wants to receive dematerialized invoices disables his safe.
Opticians completely control access to their vault; in addition, they can delegate access to some of their staff and / or their accountant.